Position Title: Executive Assistant

Reports To: President & CEO

Location: Buffalo, NY

Employment Type: Full-time

Salary Range: $50,000 – $62,000 per year

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About Buffalo Together, Inc.

Buffalo Together, Inc. is a mission-driven organization dedicated to strengthening communities, fostering collaboration, and creating opportunities that improve the quality of life for residents throughout Buffalo. Through partnership, engagement, and collective action, Buffalo Together works to address community challenges and advance meaningful, sustainable impact.

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Position Summary

Buffalo Together, Inc. is seeking a highly organized, resourceful, and mission-driven Executive Assistant to provide strategic and administrative support to the President & CEO. This position serves as a trusted partner and organizational ambassador, helping to ensure operational excellence while advancing the organization’s mission and community impact.

The ideal candidate is a proactive problem solver with exceptional interpersonal skills, exemplary professionalism, and a passion for helping others. They possess strong community engagement experience, exercise sound judgment and discretion, and thrive in dynamic environments where priorities may shift quickly. The Executive Assistant will maintain the highest standards of confidentiality while managing complex responsibilities, building strong relationships, and supporting organizational goals.

This role requires an individual who is collaborative, adaptable, detail-oriented, technologically proficient, and committed to serving the community through the mission and values of Buffalo Together, Inc.

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Key Responsibilities

Executive Support

· Provide comprehensive administrative support to the President & CEO.

· Manage complex calendars, schedules, appointments, and travel arrangements.

· Coordinate and prepare materials for meetings, including agendas, presentations, reports, and meeting minutes.

· Draft, edit, proofread, and manage correspondence, communications, and organizational documents.

· Track action items, deadlines, and follow-up activities to ensure timely completion.

· Anticipate leadership needs and proactively address challenges before they arise.

 

Community Engagement and Relationship Management

· Serve as a professional and welcoming point of contact for community members, partners, stakeholders, board members, donors, and public officials.

· Support community outreach efforts, events, meetings, and special initiatives.

· Build and maintain positive, productive relationships with diverse constituencies.

· Represent the organization with professionalism and enthusiasm in community settings.

 

Operations and Project Coordination

· Coordinate organizational projects, initiatives, and special assignments.

· Assist in developing and improving operational processes and administrative systems.

· Monitor project timelines and deliverables while ensuring effective communication and follow-through.

· Support collaboration across departments and teams to achieve organizational objectives.

· Identify opportunities for increased efficiency and recommend practical solutions.

 

Communication and Information Management

· Maintain organizational records, files, and confidential information with accuracy and discretion.

· Ensure timely and effective communication among leadership, staff, and external stakeholders.

· Manage and organize electronic and physical documentation.

· Support internal communications and organizational reporting efforts.

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Required Qualifications

· Associate’s degree required; bachelor’s degree preferred.

· Minimum of 3-5 years of executive administrative, nonprofit, community engagement, public service, or related experience.

· Experience working within community-based organizations, nonprofits, government, or mission-driven organizations preferred.

· Demonstrated commitment to community engagement and service.

· Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and other digital collaboration tools.

· Valid driver’s license and reliable transportation preferred.

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Core Competencies

Mission Commitment

· Demonstrates a strong understanding of and commitment to the mission, values, and goals of Buffalo Together, Inc.

· Passionate about improving the quality of life for community members and advancing positive community outcomes.

 

Community Engagement and Relationship Building

· Exceptional interpersonal, communication, and relationship-building skills.

· Ability to engage effectively with diverse individuals, organizations, and stakeholders.

· Builds trust through professionalism, integrity, and responsiveness.

 

Problem Solving and Resourcefulness

· Proactively identifies challenges and develops creative, effective solutions.

· Demonstrates initiative and sound judgment in managing responsibilities.

· Resourceful in navigating challenges and maximizing available resources.

 

Collaboration and Teamwork

· Works effectively with colleagues, leadership, board members, volunteers, and community partners.

· Demonstrates a strong commitment to teamwork and organizational success.

· Contributes to a positive, collaborative, and inclusive workplace culture.

· Willingly supports team members and organizational priorities as needed.

 

Professionalism and Integrity

· Maintains exemplary professionalism in all interactions.

· Represents Buffalo Together, Inc. positively and professionally in the community.

· Exercises sound judgment, diplomacy, and emotional intelligence.

· Upholds the highest ethical standards and organizational values.

 

Confidentiality and Discretion

· Handles sensitive information with the highest degree of confidentiality and professionalism.

· Exercises discretion and good judgment in all matters related to leadership and organizational operations.

 

Adaptability and Flexibility

· Thrives in a fast-paced and evolving environment.

· Adapts effectively to changing priorities and organizational needs.

· Remains calm, organized, and solution-focused under pressure.

 

Attention to Detail

· Demonstrates exceptional accuracy and attention to detail.

· Produces high-quality work while managing multiple priorities and deadlines.

 

Technology Proficiency

· Tech-savvy and comfortable learning and utilizing new technologies and systems.

· Uses technology to improve productivity, communication, and organizational effectiveness.

 

Time Management and Organization

· Demonstrates exceptional time management and prioritization skills.

· Effectively manages competing demands and shifting priorities.

· Consistently meets deadlines and follows through on commitments.

· Maintains strong organizational systems to support efficiency and accountability.

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Preferred Characteristics

The successful candidate will be:

· Mission-driven and community-focused.

· Passionate about helping others and serving the community.

· A proactive self-starter who anticipates needs and takes initiative.

· Resourceful, solutions-oriented, and resilient.

· An exemplary professional who leads with integrity and respect.

· A collaborative team player who values partnership and shared success.

· Highly organized with exceptional attention to detail.

· Adaptable and comfortable working in a dynamic environment.

· Trustworthy, dependable, and accountable.

· An effective communicator and relationship builder.

· Committed to continuous learning and professional growth.

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How to Apply

To apply, send your resume and cover letter to jobs@buffalotogether.org. Deadline to send in your application is Friday, November. 27.

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Equal Opportunity Employer

Buffalo Together, Inc. is committed to building a diverse, equitable, and inclusive workplace. We encourage individuals from all backgrounds, experiences, and perspectives who are passionate about community impact and service to apply. We celebrate diversity and are committed to creating an environment where all employees can thrive and contribute to our shared mission.